A word on organization

This tutorial teaches you to use the image database's kiosk to create
your presentations. However, this is not the only use for the kiosk. You can
collect images in the manner described in the preceding steps to study
for exams, create educational web sites of your own (be sure to read the
copyright sections of the web site to make certain you are using the images
accordingly). Keeping these in mind, it logically follows that you will amass a
great amount of images during your searching; so, organization is key to
realizing the true potential of the database.

While creating and utilizing your own organizational methods, consider
the following guidelines:

1) What is your purpose for collecting images?
If you do not have a primary purpose for collecting images, they will
be very challenging to sort. Do you plan on using these images for
your lectures in a class? Are they study aids? Are they for a web site
you are creating? Answering the all-important 'why' question is the most
significant step in defining a good organizational strategy.

2) Be sure the system makes sense to you.
Above all, the system of logic you use to organize your images does not have to
make sense to anyone except you. Answering questions like 'What do I plan on using
these images for (lectures, studying)?' and 'How do I want to make the image and caption
accessible to me (folders for each period, artist, class)?' before downloading
any images to your computer could save you extra work later.

3) Devise naming and sorting conventions that are flexible.
You may wish to make additions to your collection as time passes. A good rule of
thumb regarding organization of this type is 'expect change'. You will have new
needs, new classes, new lectures or web sites to deliver; be sure how you organize
your images and image data can be modified to meet your needs. Obviously, you can't
possibly foresee all of your future needs, but creating lots of folders with logical
names that make sense to you will help aid in organization.

4) Begin organizing right away.
Beginning with the very first image, download it to a location on your computer
that is already set up to receive the image. For example, make a folder for each
class you will lecture in, each site you will make, each class you are studying for.
Or, arrange them by artist by making folders for each artist; arrange them by period,
by style, make folders for each century. Make a text file for the image data of
each image in your lecture, or make one large text file for all of the images in your
lecture...the possibilities are endless. However, start early; If your images
and image information are organized from the start, you will easily be able to retrieve
them as necessary.

Now, it is time to put the images into a presentation! Click the right arrow to continue...